Accounts Guide

Role: Financial Execution & Ledger Controller

1. Role Overview

You manage:

• Invoice payment scheduling
• Payment approvals
• NEFT execution
• Ledger reconciliation
• Bank tracking

You ensure financial accuracy and compliance.

2. Monitoring Approved Invoices

After Admin approval:

• Invoice appears in payment dashboard.
• Review: Due date, Amount, Vendor outstanding.

Plan payments accordingly.

3. Requesting Payment Approval

When due date approaches:

1. Select invoice.
2. Request payment approval from Admin.

Wait for approval before proceeding.

4. Executing NEFT Payment

After approval:

1. Make NEFT payment externally.
2. Create NEFT receipt in system.
3. Enter: PO reference, Bank account, Amount (full or partial), Payment date, UTR reference.
4. Upload NEFT proof.

5. Automatic System Updates

Upon NEFT receipt creation:

• Vendor ledger credited
• Buyer ledger debited
• Bank balance reduced
• PO outstanding reduced

No manual ledger entry required.

6. Financial Monitoring Tools

Use:

• Payment Due Dashboard
• Vendor Ledger
• Buyer Ledger
• Bank Transaction History

To reconcile accounts and track outstanding balances.

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